Documentation Specialist / Project Coordinator

Our team is looking for a Documentation Specialist / Project Coordinator to play a vital role in managing, organizing, and maintaining the accuracy and compliance of all project-related records. In this role, you will review and process construction documentation, track project progress, and ensure all records meet regulatory and contractual requirements.

You will support the project team by maintaining logs, preparing reports, assisting with verifying documentation for contractor payments, and facilitating project close-out tasks. This position requires attention to detail, strong organizational skills, and the ability to coordinate and streamline project workflows efficiently.

Responsibilities

• Review and process all project documentation, including Inspector’s Daily Reports (IDRs) and Quantity Books.

• Ensure proper documentation for material inspections and certifications.

• Maintain and manage accurate project logs, submittals, RFIs, and other construction documentation.

• Prepare and analyze weekly/monthly progress reports, including schedules and cost spreadsheets.

• Verify quantity calculations for accuracy and compliance with regulatory requirements.

• Verify material certifications and testing compliance before recommending contractor payments.

• Monitor project budgets and expenditures, reporting discrepancies to the team.

• Assist in preparing agendas, recording minutes, and documenting discussions for project-related meetings.

• Draft correspondence, transmittals, and other project-related documents.

• Troubleshoot documentation issues and ensure compliance with project requirements.

• Provide administrative and technical support to project managers and field teams.

  
  

Preferred Qualifications

• Bachelor's degree in business administration, project management, construction management, or a related field (or equivalent experience).

• Strong organizational and communication skills.

• Experience with project documentation, record-keeping, or compliance tracking.

• Ability to work independently and collaboratively in a team environment.

• Proficiency in Microsoft Office Suite.

• A valid U.S. driver’s license.

• Must be a US Citizen or permanent resident (without sponsorship)

Salary Range

• $60,000 - $90,000